Purchasing - Workflow

Workflow Options

Purchasing provides default functionality in its Oracle Workflow-automated processes.

This default functionality is described in the sections below. If you do not want this

default functionality, you can change it in the Oracle Workflow Builder. Before you can use or modify any of the workflows in Purchasing, you need to set up Oracle Workflow if you haven't done so already.

Oracle Purchasing integrates with Oracle Workflow technology to create standard

purchase orders or blanket releases automatically from approved requisition lines. The

workflow for creating purchasing documents automatically is called PO Create

Documents. PO Create Documents includes important attributes which you should

evaluate and consider changing in the Oracle Workflow Builder.

Starting the Send Notifications for Purchasing Documents Process:

The workflow process, Send Notifications for Purchasing Documents, looks for

documents that are incomplete, rejected, or in need of reapproval and sends

notifications to the appropriate people of the document's status. For these notifications

to be sent, you need to start the concurrent program process Send Notifications for

Purchasing Documents if you haven't done so already as part of your standard setup.

The Workflow Background Engine must be running if you are using the following options:

• The Background mode for Purchasing approvals. By default the profile option PO:

Workflow Processing Mode is set to Background. You must start the Workflow Background Engine in order for the Background mode to work.

• The Timeout feature in any workflow. The Timeout feature sends reminder

notifications.

• The Background mode for the item attribute Send PO Autocreation to Background

in the PO Requisition Approval workflow.

• The Confirm Receipts Workflow Select Orders process. This is a process you submit

through the Submit Request window. If you submit it, the Workflow Background

Engine must also be running.

If you want to use the Workflow Background Engine for both requisitions and purchase

orders, you need to submit it twice, once for PO Approval and once for PO Requisition

Approval. Or, by not specifying an item type, you can submit it for all item types.