Purchasing - RFQ

@  RFQ’s

RFQ

Each RFQ consists of header, line, and shipment information. You can send the RFQ to

as many suppliers you want and decide how much item information to provide to the

suppliers. There are two methods of creating an RFQ; manual entry and by copying a blanket

purchase agreement. Manual entry is described in this section below and the copy

blanket agrement to RFQ process is described in detail in the Purchase Orders section.

Prerequisites:

• Define suppliers and supplier sites.

• Define supplier lists.

• Define locations.

• Define buyers.

• Define unit of measure classes.

• Define units of measure.

• Define payment terms.

To enter RFQ header information:

1. Navigate to the RFQs window. Purchasing displays today's date as the Created date

and the functional Currency from your ledger.

2. Select the Operating Unit for this RFQ.

3. Enter a unique number for the RFQ.

4. In the Type field, enter one of the document names defined for RFQs. The list of

values lists the Document Type (Document Name) and Quotation Class from the

Document Types window.

5. Enter the Ship-To and Bill-To locations for the items on the RFQ.

6. Use the Status field to control the status of the RFQ:

• In Process - The initial status when you create the RFQ.

• Active - Choose this status when the RFQ is complete and you are ready to send

it to your suppliers. Only Active RFQs are printed.

• Printed - The status assigned to the RFQ when you have printed at least one

copy of it. You must change the status to Active if you want to reprint the RFQ.

• Closed - Choose this status to close the RFQ when all suppliers have responded

or when you no longer want responses. When you close an RFQ, Purchasing

deletes all follow up notifications associated with it.

7. Enter the Due Date when you want your suppliers to reply.

8. Enter the Reply/Receive via code for the method you want the supplier to use to

send the quotation.

9. Enter the Close Date for the RFQ.

10. Purchasing displays your name as the Buyer.

To enter supplier information:

Select the Suppliers button to open the RFQ Suppliers window.

To enter currency information:

Select the Currency button to open the Currency window.

To enter terms and conditions information:

Select the Terms button to open the RFQ Terms window.

To enter shipment information:

When the Quotation Class of the header Type is Bid, you can select the Shipments

button to open the RFQ Shipments window.

To enter price break information:

When the Quotation Class of the header Type is Catalog, you can select the Price

Break button to open the Price Breaks window.

To enter an RFQ line:

1.        Select the Items tabbed region in the RFQs window. 

2. Enter a unique Number for the RFQ line.

3. Enter the line Type for the item. When you enter a line type, Purchasing

automatically copies the corresponding purchasing category, unit, and unit price.

4. Enter the Item for your RFQ line. Purchasing retrieves the item description, purchasing category, and unit of measure.

5. Enter the Revision number for the item on the requisition line.

6. Enter the UOM for your RFQ line.

7. Enter an optional Target Price for the RFQ line. You may want to provide a target

price on the RFQ line for negotiation purposes.