Purchasing - Receiving Options

Receiving Options

Use the Receiving Options window to define options that govern receipts in your

system. Most of the options that you set here can be overridden for specific suppliers,

items, and purchase orders.

To define receiving options:

       1.        Navigate to the Receiving Options window.

 2. Select your Inventory Organization.

 3. Enter the Enforce Ship To location option to determine whether the receiving

location must be the same as the ship-to location. Choose one of the following

options:

None - The receiving location may differ from the ship-to location.

Reject - Purchasing does not permit receipts when the receiving location differs from

the ship-to location.

Warning - Purchasing displays a warning message but permits receipts when the

receiving location differs from the ship-to location.

4. Choose an action for ASN Control. This field determines how Purchasing handles

receiving against purchase order shipments for which an Advance Shipment Notice

(ASN) exists. Choose one of the following options.

None - Purchasing does not prevent or warn you when you try to receive against a

purchase order shipment for which an ASN exists.

Reject - Purchasing gives you a message and prevents you from receiving against a

purchase order shipment for which an ASN exists.

Warning - Purchasing gives you a message informing you that an ASN exists for the

purchase order shipment and lets you decide whether to receive against the

purchase order shipment or its ASN.

5. Enter the maximum acceptable number of Days Early and Days Late for receipts.

6. Enter an action for Receipt Days Exceed-Action. This field determines how

Purchasing handles receipts that are earlier or later than the allowed number of

days selected above. Choose one of the following options:

None - Receipts may exceed the allowed days early or late.

Reject - Purchasing does not permit receipts outside the selected number of days

early or late.

Warning - Purchasing displays a warning message but permits receipts outside the

selected number of days early or late.

7. Enter the maximum acceptable Over Receipt Tolerance percentage.

8. Enter the Action for Over Receipt Action. This field determines how Purchasing

handles receipts that exceed the quantity received tolerance. Choose one of the

following options:

None - Receipts may exceed the selected tolerance.

Reject - Purchasing does not permit receipts that exceed the selected tolerance.

Warning - Purchasing displays a warning message but permits receipts that exceed

the selected tolerance.

9. Enter the default RMA Receipt Routing that you assign goods: Direct Delivery,

Standard Receipt, or Inspection Required.

10. Enter the default Receipt Routing that you assign goods: Direct Delivery, Standard

Receipt, or Inspection Required.

11. Check Allow Substitute Receipts if you want to receive substitute items in place of

ordered items. You must define substitute items in the Item Relationships window

before you can receive them.  

12. Check Allow Unordered Receipts if you want to receive unordered items. You can

later match the unordered receipts to a purchase order. If you enable this option,

you can override it for specific suppliers and items.

13. Check Allow Express Transactions to enable express deliveries and receipts.

14. Check Allow Cascade Transactions to enable cascading for receipts and receiving

transactions.

 15. Select Allow Blind Receiving if you want blind receiving at your site. Blind

receiving helps you ensure that receivers record the exact amount they receive.

With blind receiving, you cannot see the quantity due or the quantity ordered for

shipments when you receive items. Purchasing ignores all quantity receipt

tolerances to help ensure that you can receive the exact amount the supplier

shipped.

16. Select Validate Serial Numbers on RMA Receipts if you want serial numbers

validated. Restricts serial numbers displayed in the list of serial numbers for an

RMA line.

17. Choose the Receipt Number Generation method for receipt numbers

Automatic: Purchasing automatically assigns a unique sequential number to each

receipt when you create the receipt.

Manual: You provide a receipt number manually when you enter the receipt.

Purchasing numbers receipts within inventory organizations rather than across

inventory organizations. So, for example, the same receipt number could be used by

different inventory organizations.

18. Choose the Receipt Number Type you want Purchasing to use for receipt numbers:

Numeric or Alphanumeric.

19. Enter the Next Receipt Number. This is the starting value you want Purchasing to

use for generating unique sequential receipt numbers if you choose Automatic

receipt number entry. Purchasing displays the next receipt number that will be used

for a new receipt when you create the new receipt. You cannot enter this field if you

choose Manual receipt number entry.

Accounting

20. Enter the accounting flexfield for the default Receiving Inventory Account.

21. Enter the account number for the Retroactive Price Adjustment Account. This is the

account that receiving will use to post an adjusting entry for changes in pricing after

a shipment has been received and accrued.

22. Enter the account number for the Clearing Account. This is the account that is used

for inter-company receivables in the procuring organization when the receiving

organization is not the same as the procuring organization.

Cost Factors

23. If you have implemented Oracle Advanced Pricing to calculate cost factors, check

Interface to Advanced Pricing.

24. If you have implemented Oracle Transportation Execution to calculate

transportation costs, check Interface to Transportation Execution.

25. Save to define receiving options.